The following applies to addresses in the United States. Addresses in other countries should be presented in a style consistent with the postal requirements of that country. The correct way to present U.S. addresses is not determined by the style guides of Western Michigan University or the Associated Press, but by the requirements and preferences of the U.S. Postal Service.
USPS format is used for the listing of addresses. USPS abbreviations are used for both the street address and state, and there is no punctuation in the lines for the street address or city, state and ZIP code.
Mailing address:Name of individual, Title (optional) Name of college, department or office Western Michigan University 1903 W Michigan Ave Kalamazoo MI 49008-XXXX USA
Automated mail processing machines read addresses on mailpieces from the bottom up and will first look for a city, state, and ZIP Code. Then the machines lookfor a delivery address. If the machines can't find either line, then your mailpiece could be delayed or misrouted. Any information below the delivery addressline (a logo, a slogan, or an attention line) could confuse the machines and misdirect your mail.
When your mail has an accurate and complete address and ZIP Code, it speeds delivery and is more likely to reach the correct destination. The USPS diverts improperly addressed mail to a directory service for manual handling, which can slow delivery time significantly. Follow these guidelines to help ensure prompt delivery:
Common Problems to Avoid: address lines out of order, script typeface or handwriting, address not visible through window, address slanted, left margin not flush, nonaddress information below address line, characters touching, not enough contrast.
A ZIP code is a postal code used by the United States Postal Service (USPS) to indicate the destination post office or delivery area where a letter will be sent for final sorting for delivery. There may be an extended code (ZIP+4), where a hyphen and a further four digits are added to the five-digit code. If you have the full 9-digit ZIP code you can include this, however, the first five digits are usually adequate.
For example, in 2015, the Navajo Nation in the United States was still assigning addresses to their rural population. In Asia, many minor streets never received names, and even today, this is still the case in many areas of Japan.
To be specific, an address is a piece of information necessary to find a building, piece of land, or structure anywhere in the world. Depending on your country, this information will be used in a specific order.
These are typically assigned to geographical areas, but some may be assigned to individual addresses if they receive a high abundance of mail. These institutions are typically limited to government establishments or large organizations.
Otherwise, you meet the risk of the letter or package getting lost in an internal mail sorting system. Address line one. This is the first line of the address, including building number, street name, office complex, or any other necessary information.
The formatting of letters and packages can certainly differ depending on the two individuals sending and receiving packages, as well as where you reside in the world. However, these are the common best practices for addressing a letter across the globe.
Write legibly. To avoid your mail from getting lost or going to the wrong address, make sure you write legibly. The Postal Service suggests writing in all black ink and in capital letters. If you choose to type your address, make sure you use a font that is easy to read.
Only include the address information. The Postal Service uses an automatic processing machine to scan the envelopes so if you include any additional text after the address, it might delay your letter.
Use the full ZIP code. To make sure that your letter or package is delivered make sure to use the five-digit ZIP code, plus the four additional numbers that are specific to the are. If you are unsure what those additional numbers are, you can check on The Postal Service website.
If you send and receive mail regularly, you are likely aware of how to write a postal address correctly. Although it seems like something anybody can do, it is not that simple. Even a few minor mistakes can lead to lost mail and delays, hence costing you a lot. The easiest way to avoid this scenario is to look up postal address examples and follow them correctly.
Domestic addresses are used when mailing to recipients in the US itself. You can use an address verification API like PostGrid to verify your mailing lists. PostGrid is CASS-certified and hence allows you to access fully verified addresses.
The USPS automated mail sorting and processing machines read all addresses starting from the bottom and moving upwards. Hence, they first look for the city, state, and ZIP code, and then the street address. If you mention the last line wrong, the USPS might not be able to deliver your mail to the right address, leading to unnecessary delays and misplacements.
Business addresses are mainly used by B2B companies. Such addresses cannot be written and formatted in the same way as a regular residential address. Geographically, they can be considered to be the same, but there are some obvious differences.
It is not mandatory to mention a return address, but it is always advisable to mention it. If your mail is not delivered due to some reason, the USPS will be able to return it to you only when a return address has been mentioned. In fact, the USPS has made it essential to mention return addresses on all international mail. Therefore, both individuals and companies should normalize writing return addresses on every outgoing mail piece.
What is a postal address with example Sometimes, you need to mail to a PO box and not an individual mailing address. Here, you can omit the building or apartment number and the street address altogether. Find below how to write a PO box address:
A ZIP Code is a postal code used by the United States Postal Service (USPS). Introduced on July 1, 1963, the basic format consisted of five digits. In 1983, an extended ZIP+4 code was introduced; it included the five digits of the ZIP Code, followed by a hyphen and four digits that designated a more specific location.
The term ZIP is an acronym for Zone Improvement Plan; it was chosen to suggest that the mail travels more efficiently and quickly (zipping along) when senders use the code in the postal address. The term ZIP Code was originally registered as a service mark by the USPS; its registration expired in 1997.
The early history and context of postal codes began with postal district/zone numbers. The United States Post Office Department (USPOD) implemented postal zones for 178 large cities in May 1943. Postmaster General Frank Walker explained that many experienced postal clerks were going into the army, and the zone system would enable inexperienced clerks to sort mail without having to learn the delivery area of each city carrier. 
By the early 1960s, a more organized system was needed, and non-mandatory five-digit ZIP Codes were introduced nationwide on July 1, 1963. The USPOD issued its Publication 59: Abbreviations for Use with ZIP Code on October 1, 1963, with the list of two-letter state abbreviations which are generally written with both letters capitalized. An earlier list, publicized in June 1963, had proposed capitalized abbreviations ranging from two to five letters. According to Publication 59, the two-letter standard was \"based on a maximum 23-position line, because this has been found to be the most universally acceptable line capacity basis for major addressing systems\", which would be exceeded by a long city name combined with a multi-letter state abbreviation, such as \"Sacramento, Calif.\" along with the ZIP Code. The abbreviations have remained unchanged, with the exception of Nebraska, which was changed from NB to NE in 1969 at the request of the Canadian Post Office Department, to avoid confusion with New Brunswick.
In 1967, these became mandatory for second- and third-class bulk mailers, and the system was soon adopted generally. The United States Post Office used a cartoon character, which it called Mr. ZIP, to promote the use of the ZIP Code. The name \"Mr. ZIP\" was coined by D. Jamison Cain. Mr. ZIP was often depicted with a legend such as \"USE ZIP CODE\" in the selvage of panes of postage stamps or on the covers of booklet panes of stamps. Mr. ZIP was featured prominently alongside musical group \"The Swingin' Six\" in a variety show that the post office used to explain the importance of using ZIP codes.
For post office boxes, the general (but not invariable) rule is that each box has its own ZIP+4 code. The add-on code is often one of the following: the last four digits of the box number (e.g. PO Box 107050, Albany, NY 12201-7050), zero plus the last three digits of the box number (e.g., PO Box 17727, Eagle River, AK 99577-0727), or, if the box number consists of fewer than four digits, enough zeros are attached to the front of the box number to produce a four-digit number (e.g., PO Box 77, Juneau, AK 99750-0077). However, there is no uniform rule, so the ZIP+4 Code must be looked up individually for each box (e.g. using the USPS's official ZIP Code Lookup tool, and being sure to enter just city and state, not the 5-digit ZIP).
The ZIP Code is often translated into an Intelligent Mail barcode that is printed on the mailpiece to make it easier for automated machines to sort. A barcode can be printed by the sender (some word-processing programs such as WordPerfect include the feature), but this is not recommended, as the address-to-ZIP lookup tables can be significantly out of date.
Customers who send bulk mail can get a discount on postage if they have printed the barcode themselves and have presorted the mail. This requires more than just a simple font; mailing lists must be standardized with up-to-date Coding Accuracy Support System (CASS)-certified software that adds and verifies a full, correct ZIP+4 Code and an additional two digits representing the exact delivery point. Furthermore, mail must be sorted in a specific manner to an 11-digit code with at least 150 mailpieces for each qualifying ZIP Code and must be accompanied by documentation confirming this. These steps are usually done with PAVE-certified software that also prints the barcoded address labels and the barcoded sack or tray tags. 153554b96e